Last updated: September 2018
2. Collection and Storage of Personal Information and Data
We may collect personal information (being information about a person from which their identity is apparent or can reasonably be determined). This information can include names, dates of birth, email addresses, home and work addresses, telephone numbers and photographs. It can also include such information (where applicable) about a child, including a child to whom a OWNA profile pertains (“Child”). We will collect such information by lawful and fair means and not in an unreasonably intrusive way. We may collect personal information in circumstances including:
We use personal information about you or your child for the purpose it was provided or collected, including in the following ways:
We may use personal information for the purpose of marketing but only where such use complies with privacy legislation in effect in the relevant territory. We may, subject to legislative requirements, send occasional emails to you in relation to our current or future services. Any such emails will contain an unsubscribe link, enabling you to opt-out of these messages.
We take steps to regularly destroy data (being personal information and sensitive information) that does not need to be archived and to de-identify stored data where identification of a person is not reasonably required or necessary.
4. Disclosure of Personal Information
We will not sell your Personal Information to anyone. We share your Personal Information outside our organisation for limited purposes, such as to help us run our business and provide services. Those persons and business include:
We may also disclose your personal information to third parties outside our organisation:
Transborder Data Flows
OWNA’s head office is located in Australia as such the vast majority of personal information we handle is stored and hosted in Australia. All personal information relating to children on OWNA is hosted in Australia.
Some limited personal information may be provided to companies located in the USA who offer software as a service products that process content for inclusion on the Application (for example, conversion of images and videos to make them suitable for viewing online/ through a web browser). Those third parties located overseas are not permitted to (and are contractually obligated to not) access or use the personal information provided except for those limited purposes. We only choose reputable service providers and have agreements with such third parties that prevent them from using or disclosing to others the Personal Information we share with them, other than as is necessary to assist us.
While the information resides outside of the territory where you reside, it may be accessible to the local courts, law enforcement and national security authorities in a foreign jurisdiction.
5. Security of personal information
We take all reasonable steps to protect personal information, including through internal and external security, restricting access to personal information to those who have a need to know, maintaining technological products to prevent unauthorised computer access and regularly reviewing our technology to maintain security. We choose technology partners based on their security and privacy policies and practices.
Personal information stored in our system is protected by electronic and procedural safeguards. We take reasonable precautions to protect personal information (and other content) from accidental loss and theft by storing it in secure data centres with off-site backups. Communication between Users and our servers is encrypted via industry- standard secure sockets layer (SSL).
The Application is protected by a secure and encrypted password that each User must choose themselves. Users should never share their passwords. OWNA is not responsible for any loss of data or breach of privacy if a User shares their password with someone else. We do not store your password on our servers.
OWNA takes all reasonable precautions to protect your data. Because internet transmissions cannot be guaranteed to be 100% secure, you acknowledge and agree that you use this service at your own risk.
In case of a breach of security safeguards, such as the loss of, unauthorized access to or unauthorized disclosure of personal information under OWNA’s control, and if the breach poses a real risk of significant harm to you, we will notify you and the appropriate federal authorities in Australia, as well as any other organization that may reduce the risk or mitigate the harm from the breach.
6. Questions and concerns and access to/ correction or updating of your personal information
You have a right to access the personal information we hold about you. To obtain a copy of the personal information we hold about you, or to update it, please write to us at:
The Privacy Officer
Level 5, Nexus Building
4 Columbia Court
Baulkham Hills, NSW, 2153
or by email to: firstname.lastname@example.org
Please provide sufficient detail about the information in question to help us locate it. We will then use commercially reasonable efforts to promptly determine if there is a problem and take the necessary corrective action within a reasonable time. If a fee is charged for such access we will advise you of the cost in advance.
If you wish to complain about a breach of privacy legislation or have any questions about how we handle personal information please contact our Privacy Officer.
7. Statistical Information
We may collect statistical (non-personal) information about your use of the Website and Application to improve the features and overall experience for our Users. The information OWNA may collect includes statistical information such as pages accessed on the Website and Application, search terms, links that are clicked on, Website and Application visit times, browsers and operating systems, IP address, and cookies.
The Website does not currently recognize Do Not Track (DNT) signals sent by our Users’ web browsers. However, we do not collect any of our Users’ personally identifiable information pertaining to their activity over time and across other websites or online services.
In addition, third parties that have content embedded on the Website, such as videos or social media buttons, may set cookies on a User’s browser and/or obtain information about the fact that a web browser visited the OWNA website from a certain IP address.
8. Cancelling your Account
If your OWNA account terminates (for whatever reason), the personal information associated with it may no longer be accessible to you. Any Content you have posted from your account may still be available to other people associated with a Child in your account. There may continue to be residual copies of such Content due to ongoing data back-up and archiving.
Send us an email at email@example.com if you have any questions.
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